General Meeting
Thursday, May24, 2001
At Greenecourt Hall
Meeting was called
to order by the chair, President Sandra Sharkey, at 7:35pm
Her introductory
statement is attached.
2.
Presentation
Bob Patrick, Water Conservation Officer, and
his assistant, Dave Crosby, of the SCRD were introduced by Gray Waddell. They
had been specifically requested to talk to the SHCA about the SCRD water system
with particular attention to Sandy
Hook area. In particular they
emphasized water conservation. They gave two ways to conserve water, a) to
exchange high water volume toilets for smaller 6 litre ones, and b) purchase a
75 gallon ‘Rain Pail’ which are currently selling at half price - $81.00. They
also pointed out the SCRD is giving a $100.00 rebate to anyone who exchanges
their larger water consuming toilet for a 6 litre one. They pointed out that
water consumption per capita on the Sunshine Coast is very high - some 518 litres per day versus the
Canadian average of 350 litres per day. Other points they raised were that
water quality is also of concern and that a $6,000,000 filtrations system is
planned to start in June. Their presentation took 43 minutes and ended at 8:22pm at which time they were thanked on behalf of the SHCA by Gray Waddell.
3.
Rules of Order
At 8:23pm the chair went over the rules of order for the meeting.
4.
Minutes of AGM of 2000
The secretary read
out the minutes of the 2000 AGM which were approved as read.
5.
Treasurer’s Report
The treasurer,
Barbara Scodras, gave her financial report as of December 31, 2000:
During the year
2000 we received receipts of $819.16 and expended $546.94 for a net receipts
over disbursements for the year of $272.22. As we had started off the year with
cash in the bank of $2,154.52 we now, as of December 31, 2000, had cash in the bank of $2,427.04.
Her report was
accepted as presented.
6.
Other Reports
1.
Public Works. Bob D’Arcy gave an
oral report and noted that his written report had been circulated.Attached.
2.
News Letter. Julie Towle gave an oral report on the
newsletters circulated from time to time in Sandy Hook.
7.
Presidents Report President Sandra Sharkey gave her report
copy of which is attached. She also read the Interfor letter of May 7 to the
SHCA and the District of Sechelt letter written by Gerard LeBlanc to Interfor
re ‘Hidden Grove’ After some discussion her report was accepted.
8.
Nominating Committee Report. Julie Towle and Bob
D’Arcy gave their oral report. They noted that nominations from the floor are
not allowed by the Society’s constitution.
A) Board Members
stepping down: Barbara Scodras, Dave Allen
B) Board Members
continuing in office for the next year: Sandra Sharkey, Gray Waddell, Bob D’Arcy and Julie Towlie.
C) Board members
whose term has expired: Harold Fletcher, Barbara Scodrass,
D) Persons
nominated and agreeing to stand for election: Ivan Hardwick, Sue Jackel, Pat
Moore, Din Ruttelynck, Mike Uren and Harold Fletcher.
Each board member,
retiring and continuing, and the nominees were requested to stand and be
recognized as their name was announced.
As the number of
persons nominated do not exceed the required number to fill the board all
nominees were declared elected by acclamation.
President Sharkey
thanked all those who had served on the board and welcomed those who were
elected.
9.
The meeting adjourned at 8:53pm and all were invited to join in the refreshments.
SHCA Welcome and
Introduction
ACM May 24,2001
Welcome to the AGM 2001. I would like to thank you all
for showing your interest by attending and supporting your board.
Our agenda this year is limited to the items required
by the Registrar of Societies our meeting should be very straightforward.
As you know, each year at this AGM we have a guest who
speaks to issues of concern and interest to our membership. Last year our
speaker was the Emergency Services Co-Ordinator for the Sunshine Coast, Mr. Bob Stubbings.
This year the subject is Water.
Gray, our past president will introduce our speakers.
President's Report
At the beginning of this year our board numbers
totaled seven.
Gray Waddell, who holds the office of past president, will
remain with us for another year. Thank goodness for Gray or I would have had
quite a time keeping informed and apprised of the local happenings as well as
the history of our association.
Dave Allen, who was our Vice president has had to
withdraw, due to work pressures and his travel schedule.
Barbara Scodras, our treasurer has completed her two
year term and has chosen not to stand for another. I would at this time like to
thank Barbara for her very thorough attention to our finances and for most thoughtful
and well informed decision making. Some of you may be aware that Barbara is on
the board at the Seniors Centre and is the Seniors Counselor and has a fairly
full schedule. Thank you Barb, from all of us.
Harold Fletcher, our secretary has completed his two
year term and will stand again. Harold says secretary is not really his bag, so
we will need to find a position on the board more in keeping with his
talents-perhaps treasurer.
Bob
D'Arcy, our public works director has completed one year of his two year term.
When Bob came on the board he was enthusiastic and
had a wealth of ideas. He told us cheerfully that he was an idea man. As time
passed Bob continued to come up with the ideas and
since we had no employees for him to supervise, he became the doer as well as
the idea man! ~
Julie Towle, the newsletter editor has also completed
one year of her two year term. I am sure you all know Julie; she has been
involved with the SHCA for many years and has done a great job of keeping us
informed and infecting us with her enthusiasm.
And lastly, myself - I have one more year of a two
year term.
Our roster can be 12 members plus the immediate past
president. I understand that our nominating committee has been busy recruiting
so I am hopeful that we will end the evening with a full, or close to full
board.
As a board we are fortunate to have ongoing and
productive relationships with the district of Sechelt staff and council and are
appreciative of their help in our efforts to serve the community.
On another subject, some of you may already have had a
visit from the local bears, but if not we would like to suggest the usual care
be taken at this time of year with regard to garbage
and compost and of course steer clear of the mother bear and her cubs.
Our emergency preparation program is not faring that
well. We have had little interest from the hook residents. The lower hook has
been organized and the team leader, Tom Nash, will be
contacting those who live on Coracle drive or place, Ark road, and Shrimp way
this summer to do further planning.
Part of our problem with lack of interest is of course
the fact that there are a number of part time residents in the hook, however
with summer coming we should be able to start our next neighbourhoods. I would
like to thank Dorothy and Bob Fraser for their offer to host their
neighbourhood and I will be in contact.
There is a stack of Emergency Inventory forms at the
entry table along with a list of those who have already completed the forms. Please
take one and help us to get the inventory up to date.
We will begin the planning, for the Annual picnic soon
and would really appreciate any help, so please leave your name and number on
the list at the door if you would be willing to help.
Lastly, those of you who wrote to Interfor and the
Ministry of Forests regarding block 350 may by now have received your
letters of response from Jeff Pollock, the engineer with Interfor.
The letters to the individual households have
addressed many issues that were brought UI) by different folks. The letter that
the SHCA received is general and I will read it for you.
LETTER FROM INTERFOR
In order for us, the board to represent the community
we will be calling on the membership for input and hopefully the majority
interests will be served.
Please stay tuned for further developments; we will
keep you informed via the newsletter.
Public Works
Director Report
As new to the
association and certainly new to the position of public works director I have
no benchmark to judge whether this has been a busy or productive year for the
job. Judging as just a volunteer I have found it busy and very rewarding.
Your director
attended most meetings of the Sechelt Public Works committee to monitor any
developments that might impact on Sandy Hook. An
anecdote here serves to highlight the importance of such attendance. Past
President Gray Waddell kindly accompanied me to my first public works meeting
to introduce me to the process and to introduce me to the town committee. While
an outsider can only monitor the meetings and is not expected to participate in
any way, at the close of the meetings an informal opportunity arises to speak
to the committee members. Gray asked when Klahanie and Coracle Drive would be repaved and then suggested that while the
equipment was in the neighbourhood it might be used to patch the worst areas of
Sandy Hook Road. The committee advised that nothing was in
the budget for the extra work but ‘by mistake’ something might be done. Two
weeks later we saw most of the bumps and holes patched. As the only community
association with a member regularly in attendance at these meetings it is clear
that the squeaky or should I say musical wheel gets the grease. I am sure that
had Gray not spoken up the extra work would not have been done. Thank you Gray.
During the year
your director, with the kind assistance of member volunteers, undertook several
projects, notably:
1. The erection of new bulletin boards at four
of the mailbox locations in Sandy
Hook. These are being heavily
used. Our only ongoing problem is the activities of the infamous “map tack
thief” who regularly steals the pins from the boards. I urge the membership to
use their Sherlock Holmes skills and track down this terrible criminal in our
midst.
2. A new park was started. It is located
between Skookumchuk and Deerhorn near the junction. The area was infested with
European Blackberries and a good start was made in cutting these out. A gravel
path was installed. The long-term goal is a natural area for bird watching and
to look out at the inlet without any formal park amenities. A bench for sitting
and enjoying the peace of the park may be considered. This will be a 3 or 4
year project in order to get rid of the blackberries and reintroduce native
growth.
3. Accompanied by director Julie Towle, your
public works director met with town officials to assess and organize the
addition of some playground equipment for Sandy Hook Park. The meeting was very positive and in the
next year or so we anticipate reporting the success of this project.
4. Your public works director also
participated in the ongoing expansion and maintenance of the paths in the Sechelt Heritage Forest as well as
the attempt at new paths in the contentious Cut Block 350. A special thank you
to Michael Davidson for his leadership of the volunteer work
parties for both endeavours.
5. A request to the town resulted in two new
stop signs at critical areas in the community.
6. We imposed upon SCRAPS resulting in the
placement of a recycle bins at the turnoff for newspaper and for shiny paper.
Your association is committed to monitoring these bins and reporting when they
require emptying.
7. While stretching the definition of ‘Public
Works’, your director successfully launched our official Sandy Hook Community
web site this year with the kind donation of web space from Coastal Cable. It
was a decision of the board not to post the site to the search engines but rather
limit the access as much as possible to community members and those they
advised of the site. Limited in this way the site has still been averaging 6
hits per week and it is hoped that the information on the site is useful and
informative to those who have computer access to the web.
For the next year,
your outgoing director suggests the new board and director consider the
following:
a) Erection of further bulletin boards if the
community shows an interest in this.
b) Continuing the work in the new park
c) Follow up on the meeting with the town to
secure the playground equipment
d) Continuation of attendance at the Sechelt
Public Works committee meetings
e) Such new projects as may be suggested by
the membership and the board.
In closing let me
express my appreciation to President Sandra Sharkey for her leadership in the
past year, to all the board members for their commitment to the public works’
aspect of your association’s mandate and above all to the volunteers who responded
so well to my calls for help.
Thank you.