Sechelt Arts Centre

Business Meeting of the Membership

Present: Board of Directors:

Gray Waddell Joan Pedlar Bob D’Arcy Peter Harvey

Fran Wilson Bruce Woodburn Sue Jackel

Approximately 34 members of the Association were present representing a quorum.

Presentation – President Pedlar advised that the scheduled speaker, Art Phillips, would not be appearing and that Director Sue Jackel had kindly agreed to give some information on the SilverBack proposal later in the meeting.

1) Call to order of the Annual General Meeting – President, Joan Pedlar, at 7:05 pm

a) The head table of the officers of the association was introduced

b) Attendees were referred to the agenda handed to all as they arrived

2) Rules of Order – were outlined by the President: members can only vote if members for 10 days or longer; a quorum was in attendance.

3) Minutes of AGM of 2005 – copies having been circulated, the adoption of the minutes was moved by Secretary D’Arcy and carried

4) President’s Report – President Pedlar gave a heartfelt welcome to all and then covered of many of the highlights of the past year and made specific reference to some recent developments:

a) Working to open Sandy Hook Trail again

b) Board attendance at District Meetings

c) Repaving of Sandy Hook Road to be done yet with safety fog line where possible.

d) New bulletin boards.

She gave special thanks to the work of long serving board member Gray Waddell and the Secretary/Treasurer, Bob D’Arcy and special thanks were given to Fran Wilson and Mark Wilson for the refreshments this night. The President asked for her report to be adopted. Carried.

5) Treasurer’s report – Bob D’Arcy reviewed the financial report for 2005, a copy of which was appended to the agenda, and on a motion the 2005 report was adopted. D’Arcy gave an update to May 11 2006 and advised that at that date the Association had 106 members.

6) Nominating Committee Report – The President reported

Note: Board Members serve rotating two year terms

a) Current Board Members whose terms do not expire until 2007:

Sue Jackel, Bob D’Arcy, Gray Waddell

b) Current Board Members prepared to stand for another term:

Joan Pedlar, Bruce Woodburn

c) Proposed new board members:

Peter Harvey (currently serving from mid-year appointment), Mike Sutcliffe

Since this is less than the allowed 12 members, the President confirmed the election by acclamation.

7) Report on Bear Aware Program (Bruce Woodburn) – as a follow up on the recent Bear Aware survey and newsletter, Woodburn gave a report of preliminary results which indicated that there were pockets of concern about bears so that might be mapped out to give a picture of where the bears are traveling. There was some indication that further education is needed regarding compost heaps and the putting out of garbage. There was no interest in the taking out of fruit trees. More results will be tabulated and it is suggested that a newsletter report be done.

8) Klahanie Stop Sign matter (President Pedlar) – explained how the intersection at Klahanie and Sandy Hook Road presented a special danger due visibility problems. Further, some solution to the speeding on the straight stretch of road is needed. Some discussion ensured and then:

It was proposed by Joyce Fitzpatrick that a show of hands be taken to indicate to the District support for and against changing the stop sign installation from one sign to a three way one. In the count taken 26 favored the three way stop sign out of the total attendance of 34. Of those who dissented it was noted that some were non-members or new members.

In view of this result the board will formally request that the District proceed to make the installation.

9) SilverBack Development

a) Director Sue Jackel gave an excellent presentation on this newly proposed development and some of the many concerns with it. Maps were available along with extracts of the referral response by the Advisory Planning Commission and the Sandy Hook Community Association board (also available online). Following her talk questions were fielded from the audience and answers contributed by attendees who had researched the matter somewhat. It was agreed that Sandy Hook would be greatly impacted by the project but that the process seemed to allow for some input on concerns. The board would maintain a close watch on it all.

b) It was suggested that a “mini-committee” might be established of representatives form East Porpoise Bay and Tuwanek and this will be taken up at the next Sechelt Forum meeting.

c) Expression of thanks to Sue Jackel for her presentation was given by President Pedlar.

10) Open Discussion and Question – members asked about or gave comment on various affecting the community.

11) Adjournment was moved BY THE President at 8:25

REFRESHMENTS WERE SERVED AND LOTS OF SOCIALIZING WENT ON!

ATTACMENTS:

a) 2005 Financial Statement

Sandy Hook Community Association
	2005 Balance Sheet		printed	May 19, 2006

	Royal Bank Current Account		Closing Balance - December 31, 2004		$698.96

Income
	Memberships		$1,120.00	(Excludes 2006 memberships)
	Donations		$37.70
	Investment & Interest		$8.50
	Other		$0.00
		TOTAL	$1,166.20	$1,166.20

Expenses
	AGM		$97.33
	Bulletin Boards		$140.53
	Dues and Subscriptions		$25.00
	Gifts Given		$136.71
	Licenses and Permits		$75.00
	Meet and Greet		$281.67
	Postage and Delivery		$55.08
	Printing and Reproduction		$276.33
	Website		$10.00


			$1,097.65	$1,097.65

			2005 P & L	$68.55	$68.55

	Royal Bank Current Account				$767.51

(per: Treasurer	- Robert B. D'Arcy)		Invested in 2 Royal Bank GICs		$ 2,000.00
			TOTAL ASSETS		$2,767.51