CONSTITUTION
WEST PORPOISE BAY COMMUNITY ASSOCIATION
The West Porpoise Bay Community Association was formed to fulfill the following purposes:
1. To press concerns pertaining to the area represented, for the benefit of the residents.
2. To improve and maintain quality of life for residents in West Porpoise Bay or elsewhere as may be determined by the Directors of the Association.
3. To promote community spirit and pride among West Porpoise Bay residents through co-operative community activities.
4. To monitor District of Sechelt Council and Sunshine Coast Regional District Meetings and/or Minutes for items or issues relating directly or indirectly to the welfare of the residents in West Porpoise Bay.
5. To promote the environmental and ecological well-being of Sechelt Inlet and in particular Porpoise Bay.
PART I - MEMBERSHIP
(a) Membership in the Association shall be limited to those who reside within the area defined as “West Porpoise Bay Community Association”. Each household property is entitled to only one vote. In the event that a member owns multiple properties they are still entitled to only one vote.
(b) Membership in the Association shall be open upon payment of the membership fee.
(c) Every member shall uphold the Constitution and comply with the Bylaws of the Association.
(d) All members are in good standing except a member who has failed to pay their current membership fee, which is due and payable on or by January 1st of each calendar year, or any other subscription or debt due and owing to the Association, and is not in good standing so long as the debt remains unpaid.
(e) An absentee member in good standing may proxy his/her vote in writing through a Director of the Association.
(f) The amount of the first Annual Membership Fee shall be determined by the Directors and after that the Annual Membership Dues shall be determined by the Annual General Meeting.
PART II - MEETING OF MEMBERS
(a) Each member shall have one (1) vote.
(b) The act of the majority of members in good standing present at any meeting shall be the act and decision of the entire Association.
(c) Voting shall be by show of hands, unless otherwise dictated by the Chair.
(d) General Membership meetings shall be held at a time and place as decided by the Board of Directors.
(e) A Board of Directors will be nominated and elected by the general membership once a year at the Annual General Meeting.
(f) Extraordinary general Meetings shall be called at the discretion of the Board of Directors.
(g) The presence in person of a minimum of ten (10) members in good standing shall be necessary for a quorum at any General Meeting of the Association.
PART III - DIRECTORS AND OFFICERS
(a) The number of Directors shall be seven (7) if possible, or a greater number as determined from time to time at the Annual General Meeting.
(b) Directors elected at the Annual General Meeting shall serve in this capacity for 2 years until the next Annual General Meeting; the only exception would be due to illness.
(c) The Directors may, at any time, appoint a Member as a Director to fill a vacancy on the Board of Directors.
(d) A majority of the Directors in attendance at Directors1 Meetings shall constitute a quorum.
(e) A Director may be dismissed at the discretion of the Board for lack of attendance at Directors Meetings.
(f) The Board of Directors shall elect Board members to serve as Officers of the Association.
(g) Officers shall serve until the next Annual General Meeting, but may serve consecutive terms if so elected.
(h) The President, Vice-President, Secretary, Treasurer, and one or more other Directors shall be the Officers of the Association.
(i) The Directors may exercise all the powers and do all acts and things that the Association may exercise and do, subject to the Constitution and ByLaws of the Association.
(j) The Members, may, by special resolution at an Extraordinary General Meeting, remove a Director before the expiration of that Member's term of office, and may elect a successor to complete the term of office.
(k) No Director shall be remunerated for being or acting as a Director, but a Director may be reimbursed for expenses reasonably incurred in pursuing the affairs of the Association, subject to receiving the Board1s prior approval.
PART IV - DUTIES OF OFFICERS
(1) The President is the Chief Executive Officer of the Association, and shall supervise the other officers and Directors in the execution of their duties. The President will issue Notices of Meetings and make up Agendas.
(2) The Vice-President shall carry out the duties of the President in the President 5 absence.
(3) The Secretary shall
(a) Conduct the correspondence of the Association;
(b) Assist the President to issue notices of meetings;
(c) Keep Minutes of all Meetings of the Association;
(d) Have custody of all records and documents of the Association, except those required to be kept by the Treasurer.
(4) The Treasurer shall
(a) Keep the financial records, including books of account of the Association.
(b) Render financial statements to the directors, members and others as required.
PROFIT, GAIN AND BORROWING
(1) The Association shall be carried out without purpose of gain for its Members, and any profits or other accretions to the Association shall be used for promoting its purpose.
(2) No Officer, Director or group thereof may borrow, raise, or secure money on behalf of the Association.
BYLAWS AND CONSTITUTION
(a) On being admitted to membership, each member is entitled to receive, without charge, a copy of the Constitution and ByLaws of the Association.
(b) These ByLaws shall not be altered or added to except by a majority vote of 70% of the Members at any General Meeting.
(c) The Constitution shall not be altered to except by a majority vote of 90% of the Members at the Annual General Meeting.